Park Board Minutes - July 8, 2010
REGULARLY SCHEDULED BOARD
MEETING OF THE COMMISSIONERS
AND OFFICERS OF THE WINNETKA
PARK DISTRICT, WINNETKA, ILLINOIS
THURSDAY, JULY 8, 2010
President Pierce called the meeting to order at 6:30 p.m. and Secretary Schwartz took roll call. Present were Commissioners DiCola, Kahnweiler, Snyder, McLane and Pierce. Absent: Harney and Vanden Bosch. Also present were staff members Gullen, Smith and Schaum.
Visitors: Scott Hallerman
REMARKS FROM VISITORS
None
CONSENT AGENDA
Park Board minutes from 06/24/10
Commissioner Snyder moved to approve the Consent Agenda as presented. The motion was seconded by Commissioner DiCola and a roll call vote was taken.
Voting – Aye: DiCola, Kahnweiler, Snyder, McLane and Pierce
Voting – Nay: None
Absent – Harney and Vanden Bosch
MOTION CARRIED
PARKS AND BEACHES COMMITTEE MINUTES FROM 06/23/10
Commissioner Kahnweiler noted that the items discussed included the Maple Beach proposal, the Golf Service Center Timeline and the Administration Office Entry Upgrade. Action was taken on these items at the last Board meeting.
Commissioner Kahnweiler moved to approve the Parks and Beaches Committee minutes from 06/23/10 as presented. The motion was seconded by Commissioner DiCola and passed by a voice vote.
BOARD LIAISONS AND GUIDELINES
Staff was asked to provide bullet point instructions on what the responsibilities are for liaisons and committee members.
Commissioner Kahnweiler noted that the three new liaison positions, District 36, Winnetka/Northfield Library and the Village Beautification/Development committee were not included in the guidelines.
Staff will present them at the next Board meeting for approval.
Commissioner Harney arrived at 6:55 p.m.
CAUCUS
Parks Caucus Chair, Scott Hallerman and the Board discussed the timing of the Caucus questionnaire and the proposed questions.
Staff indicated that preliminary Park District survey questions results should be available at the next Board meeting and from those results; possible ideas for Caucus questions can be formulated.
Mr. Hallerman will keep President Pierce updated on the Caucus timeline.
EXECUTIVE DIRECTOR’S EVALUATION TOOL AND TIMELINE
The Board reviewed the Evaluation Tool and Timeline that was presented.
After a minor adjustment Commissioner DiCola moved to approve the Executive Director’s Evaluation Tool and Timeline as amended. The motion was seconded by Commissioner Kahnweiler and passed by a voice vote.
TRANSPARAERNCY PROJECT
Commissioner Kahnweiler reported that the Illinois Policy Institute is a nonpartisan research organization dedicated to supporting free market principles and liberty based public policy initiatives for a better Illinois. The Institute is funded through private donations.
After Board discussion, staff was asked to complete as many line items as possible. Staff indicated that certain items will need to be put on hold until the new website is complete.
2010 BUDGET ASSUMPTIONS AND MAJOR CAPITAL ITEMS
Executive Director Schwartz reported that each year, as part of the budget process, staff prepares a list of budget assumptions and the rationale behind the assumptions which are used for the preliminary budget.
To prepare the budget, staff will use the strategic plan (when completed), prior year budget detail, the prior year long-range plan, prior year usage statistics, current year estimated
increases/decreases from vendors and the "Budget Assumptions" list after approval by the
Board. Completed business plans will also be used to prepare the budget. It is recognized that the Capital list may change upon receipt of the survey results and the Strategic Plan process.
Numerous questions were asked on the allocations for capital projects and a minor amendment was made. Schwartz reiterated that these assumption and capital list is a tool for budgeting purposes and will change as the committee’s review the 2011 budget.
After further discussion, Commissioner McLane moved to approve the 2010 Budget Assumptions and Major Capital report as amended. The motion was seconded by Commissioner Harney and passed by a voice vote.
Commissioner Harney moved to adjourn the Board meeting at 7:45 p.m. and was seconded by Commissioner DiCola and passed by a voice vote.
