Park Board Minutes - April 2, 2010
REGULARLY SCHEDULED BOARD
MEETING OF THE COMMISSIONERS
AND OFFICERS OF THE WINNETKA
PARK DISTRICT, WINNETKA, ILLINOIS
THURSDAY, APRIL 22, 2010
President Pierce called the meeting to order at 6:30 p.m. and Secretary Schwartz took roll call. Present were Commissioners DiCola, Snyder, Vanden Bosch and Pierce. Absent: Harney, Kahnweiler and McLane. Also present were staff members Gullen, Farmer, Volpe, Smith, Cherveny and Schaum.
FINANCIALS FROM MARCH 2010
Financial Officer Farmer highlighted the financials.
Commissioner Harney arrived at 6:35 p.m.
After review, Commissioner Snyder moved to approve the March Financials as presented. The motion was seconded by Commissioner Vanden Bosch and passed by a voice vote.
APRIL VOUCHERS
The Board was presented with the April Voucher List for 2010. Commissioner Harney reviewed the list and was satisfied with the report.
Commissioner Vanden Bosch moved to approve the April Voucher list as presented. The motion was seconded by Commissioner DiCola and a roll call vote was taken.
Voting – Aye: DiCola, Harney, Snyder, Vanden Bosch and Pierce
Voting – Nay: None
Absent – Kahnweiler and McLane
MOTION CARRIED
CONSENT AGENDA
Park Board Minutes from 04/08/10
Commissioner DiCola moved to approve the Consent Agenda as Amended. The motion was seconded by Commissioner Harney and a roll call vote was taken.
Voting – Aye: DiCola, Harney, Snyder, Vanden Bosch and Pierce
Voting – Nay: None
Absent – Kahnweiler and McLane
MOTION CARRIED
COMMITTEE REPORTS
Administration Committee Minutes
Commissioner DiCola reported that the committee met to determine which one of two organizations who submitted proposals was best qualified. One was Western Illinois University and the second was Clemson University.
Board members wanted to discuss how the two entities compare in their deliverables when conducting and communicating the results of the survey. Schwartz reported that each consultant has a terminal degree from either the University of Illinois or Texas A&M University so the method will be consistent with each. Therefore each entity is very capable of conducting the work. DiCola commented that Schwartz indicated he liked the way the data is communicated by WIU best.
The committee liked the idea that the consultant would return to the community and deliver findings of the study to several groups in the community.
DiCola stated that staff was asked to communicate several items to WIU for clarification.
After a brief review, Commissioner DiCola moved to approve the Administration Committee Minutes as presented. The motion was seconded by Commissioner Harney and passed by a voice vote.
Revenue Facilities Committee Minutes
Commissioner Snyder Highlighted the Revenue meeting which included; trends in aquatic recreation, fitness, therapy, and competition to determine amenities and programs; construction costs and labor costs in the local area and cash flow analysis of two aquatic options.
The presentation also included discussion of the development of three concepts and Options Studied, Area Provider Analysis, Population Characteristics and projected Operational Costs.
Snyder indicated that some of the questions that were raised were if camp usage was incorporated in the study and how we can offset cost and if residents would pay a premium.
Executive Director Schwartz indicated that the study will not be complete until feedback from the community through the survey is done.
Commissioner Snyder moved to approve the Revenue Facilities Committee Minutes as presented. The motion was seconded by Commissioner Harney and passed by a voice vote.
SERVICE CENTER UPDATE
Superintendent Smith reported that park staff members have finished moving in and fitting out the facility with equipment. Landscaping of the facility will take place in late May in anticipation of the open house scheduled for June 5th. Contracts on the project are being closed out. In the payout request this month, 16 of the 26 contracts are now closed. The remaining contracts should be done next month with the exceptions for Green Associates and W.B. Olson. These contracts will be closed out after the LEED Certification is secure that is expected in July.
STRATEGIC PLAN – COMMUNICATION PLAN
Communication Supervisor Mary Cherveny prepared a plan to communicate the Strategic Plan process with the community and the timeline which it will be implemented. The plan encompasses both regular communication avenues and some non-traditional methods.
The Board was please with the presentation and complimented Cherveny on her work.
BIDS FOR TENNIS CENTER TUCK POINTING
Superintendent Gullen reported that seven bids were received for the tuck pointing at the Nielsen Tennis Center.
After review and reference checks, staff is recommending the low bid from J.S.L. Masonry for $16,209.
Commissioner Snyder moved to approve the low bids from J.S.L. Masonry in the amount of $16,209. The motion was seconded by Commissioner Vanden Bosch and a roll call vote was taken.
Voting – Aye: DiCola, Harney, Snyder, Vanden Bosch and Pierce
Voting – Nay: None
Absent – Kahnweiler and McLane
MOTION CARRIED
BIDS FOR ICE ARENA ROOF
Superintendent Gullen reported that six bids were received for the replacement of shingled and flat roofs, including gutters at the Winnetka Ice Arena.
Roof consultant George Criel along with the park district attorney, Steve Adams reviewed all bids received.
After Board review, Commissioner Snyder moved to approve the low bid from National Roofing Company in the amount of $135,900. The motion was seconded by Commissioner DiCola and a roll call vote was taken.
Voting – Aye: DiCola, Harney, Snyder, Vanden Bosch and Pierce
Voting – Nay: None
Absent – Kahnweiler and McLane
MOTION CARRIED
MATTERS OF THE DIRECTOR
Ed Schwartz presented the Board with the Bridge Plan Update. Schwartz indicated that there are three items in black which means they have yet to be started, but will come together once the business plans have been written and one complete after the master planning process.
Commissioner Snyder moved to adjourn the Regular Board meeting at 7:49 p.m. The motion was seconded by Commissioner DiCola and passed by a voice vote.
