Park Board Minutes - February 11, 2010
Regularly Scheduled Board
Meeting Of The Commissioners
And Officers Of The Winnetka
Park District, Winnetka, Illinois
President Pierce called the meeting to order at 6:30 p.m. and Secretary Schwartz took roll call. Present were Commissioners DiCola, Harney, Kahnweiler, Vanden Bosch, McLane and Pierce. Absent Snyder. Also present were staff members Gullen, Smith, Farmer, Volpe and Schaum.
DECEMBER FINANCIALS
Financial Officer Farmer highlighted the December Financials.
Commissioner Snyder arrived at 6:35 p.m.
After review, Commissioner McLane moved to approve the financials as presented. The motion was seconded by Commissioner DiCola and passed by a voice vote.
CONSENT AGENDA
Commissioner Kahnweiler moved to approve the Consent Agenda as presented. The motion was seconded by Commissioner DiCola and a roll call vote was taken.
Voting – Aye: DiCola, Harney, Kahnweiler, Snyder, Vanden Bosch, McLane and Pierce
Voting – Nay: None
MOTION CARRIED
SERVICE CENTER UPDATE
Superintendent Smith reported that interior work continues at a good pace. Contractors have finished masonry walls and roughed in plumbing of the locker room area. HVAC systems are 80% complete and should be on line for heat within the week. Follow up trades of carpentry and electrical have been leapfrogging areas of work in anticipation of the fire sprinkler contractor beginning work soon. Plan submittals for the fire protection system have been submitted to the Village for review. Smith also stated that working with AT & T has been challenging in regards to the phone lines for the Fire suppression system, he will keep the Board and staff apprised. Installation of the fire suppression cannot start without approval of the plans. Final completion of punch list items and obtaining a Certificate of Occupancy from the Village should be completed by the first of April.
STRATEGIC PLAN PRESENTATION
Executive Director Schwartz presented a Power Point presentation on the work that is being done on the Strategic Plan. Schwartz stated that he is compiling a survey of surrounding park districts that lists a breakdown of their assets, such as recreation centers, pools, etc.
The Board would like further information such as total acreage and total undeveloped acreage. The Board feels this survey will be a valuable piece of work for future planning.
SALE OF SURPLUS PROPERTY ORDINANCE #517
Financial Officer Farmer presented the Board with the Sale of Surplus Property Ordinance #517. Farmer stated that since the completion of the Golf Course irrigation project in 2007, thirteen obsolete irrigation controllers have been stored at the Park District.
Staff was contacted by an independent irrigation consultant, inquiring if we would consider selling the obsolete irrigation controllers. The manufacturer of the irrigation controllers ceased operations at the end of 2009, thus creating a demand for the used controllers.
The Board suggested that E-Bay may be a good source of selling old obsolete property.
After further review and discussion, Commissioner McLane moved to approve Ordinance #517 as presented. The motion was seconded by Commissioner Harney and a roll call vote was taken.
Voting – Aye: DiCola, Harney, Kahnweiler, Snyder, Vanden Bosch, McLane and Pierce
Voting – Nay: None
MOTION CARRIED
RESOLUTION #10-02-11-01 DESIGNATING FREEDOM OF INFORMATION OFFICERS
Schwartz reported that substantial changes were made to the Freedom of Information Act and in that act it requires to designate one or more FOIA officers.
Commissioner Snyder moved to Approve Resolution #10-01-11-01, designating Executive Director Terry Schwartz and Administrative Assistant, Marianne Schaum as the Freedom of Information Act Officers. The motion was seconded by Commissioner DiCola and a roll call vote was taken
Voting – Aye: DiCola, Harney, Kahnweiler, Snyder, Vanden Bosch, McLane and Pierce
Voting – Nay: None
MOTION CARRIED
RESOLUTION #10-02-11-02 DESIGNATING OFFICERS TO RECEIVE TRAINING ON COMPLIANCE WITH THE OPEN MEETINGS ACT
After a brief review, Commissioner Snyder moved to approve Resolution #10-02-11-02, designating Executive Director Terry Schwartz and Administrative Assistant, Marianne Schaum, to receive training on Compliance of the Open Meetings Act. The motion was seconded by Commissioner DiCola and a roll call vote was taken.
Voting – Aye: DiCola, Harney, Kahnweiler, Snyder, Vanden Bosch, McLane and Pierce
Voting – Nay: None
MOTION CARRIED
REMARKS FROM VISITORS
Scott Hallerman introduced himself to the Board as the Caucus Parks Chair for 2010.
Commissioner Harney moved to adjourn the Regular Board meeting at 7:40 p.m. The motion was seconded by Commissioner Snyder and passed by a voice vote.
