Park Board Minutes - January 14, 2010
Regularly Scheduled Board
Meeting Of The Commissioners
And Officers Of The Winnetka
Park District, Winnetka, Illinois
President Pierce called the meeting to order at 6:30 p.m. and Secretary Schwartz took roll call. Present were Commissioners DiCola, Kahnweiler, Snyder, McLane and Pierce. Absent Harney, Vanden Bosch. Also present were staff members Gullen, Smith, Farmer, Volpe and Schaum.
JANUARY VOUCHERS
The Board was presented with the January Voucher List for 2010.
After Board review, Commissioner Snyder moved to approve the January Voucher list as presented. The motion was seconded by Commissioner McLane and a roll call vote was taken.
Voting – Aye: DiCola, Kahnweiler, Snyder, McLane and Pierce
Voting – Nay: None
Absent – Harney and Vanden Bosch
MOTION CARRIED
NOVEMBER FINANCIALS
Financial Officer Farmer highlighted the November Financials.
After review, Commissioner DiCola moved to approve the financials as presented. The motion was seconded by Commissioner McLane and passed by a voice vote.
CONSENT AGENDA
Commissioner Kahnweiler moved to approve the Consent Agenda as Amended. The motion was seconded by Commissioner DiCola and a roll call vote was taken.
Voting – Aye: DiCola, Kahnweiler, Snyder, McLane and Pierce
Voting – Nay: None
Absent – Harney and Vanden Bosch
MOTION CARRIED
SERVICE CENTER OVERSIGHT COMMITTEE
Superintendent Smith reported that the Oversight Committee met on December 10 to review and approve change orders.
Smith commented that the final concrete pour for the parking area, exterior apron and the last interior floor section has been poured. Weather has closed in on any further exterior work. Interior work has progressed with masonry walls nearly complete. Decking for the mezzanine areas is complete and HVAC system rough in is well underway.
Smith continued that the final change order related to trash removal has been submitted by Hoffman Excavators. Smith reported that the change order was a result of trash encountered while installing the water and sewer lines to the facility. Mr. Smith informed the Committee that the total cost for this last phase of waste hauling is $31,450.00. The final consensus and recommendation of the Committee was to approve the change order.
Superintendent Smith then presented a proposal from AT&T for the installation of the phone service to the facility. The proposal totaling $19,579.36 is mandated by the need to provide hard-line phone service to the building for fire alarm monitoring. The Committee consensus was to approve the proposal from Standard Industrial of Hanover Park, IL.
After a brief discussion, Commissioner Snyder moved to approve the Service Center Oversight Committee change orders and minutes as presented. The motion was seconded by Commissioner Kahnweiler and a roll call vote was taken.
Voting – Aye: DiCola, Kahnweiler, Snyder, McLane and Pierce
Voting – Nay: None
Absent – Harney and Vanden Bosch
MOTION CARRIED
BRIDGE PLAN UPDATE
The Board was presented with the Bridge Plan update. The Board expressed the need for more details in the parks planning section.
EXTERNAL AUDITOR CONTRACT
Financial Officer Farmer reported that the three year contract between Lauterbach and Amen LLC and the Winnetka Park District ended December 31, 2009.
Farmer continued that Lauterbach and Amen LLP have been instrumental in their assistance to the park district toward obtaining the "Certificate of Achievement in Financial Reporting” award from the Government Finance Officers Association.
Staff requested Lauterbach and Amen to provide us with a new proposal for services moving forward. 'The proposal submitted is for a three year term with fees for the nine months ended December 31, 2009 audit and the years ended December 31, 2010 and December 31, 2011 at
$19 800, $20,300 and $20.800, respectively.
Staff is recommending the approval of the Lauterbach and Amen LLP audit services proposal.
After Board discussion, Commissioner Snyder moved to approve the proposal from Lauterbach and Amen as presented. The motion was seconded by Commissioner DiCola and a roll call vote was taken.
Voting – Aye: DiCola, Kahnweiler, Snyder, McLane and Pierce
Voting – Nay: None
Absent – Harney and Vanden Bosch
MOTION CARRIED
Committee DiCola moved to adjourn the Regular meeting to Executive session for the purpose of the Board discussing Real Property and personnel pursuant to Sections 2(c)(5) and 2(c)(1) of the Illinois Open Meetings Act. The motion was seconded by Commissioner Harney and a roll call vote was taken.
Voting – Aye: DiCola, Kahnweiler, Snyder, McLane and Pierce
Voting – Nay: None
Absent – Harney and Vanden Bosch
MOTION CARRIED
President Pierce stated that the Board met in Executive Session for the purpose of the Board discussing Real Property and personnel pursuant to Sections 2(c)(5) and 2(c)(1) of the Illinois Open Meetings Act.
Commissioner McLane moved and was seconded by Commissioner Kahnweiler to instruct the Executive Director to continue dialogue with the owners of the real property in question. Passed by a voice vote.
Commissioner McLane moved and was seconded by Commissioner DiCola to approve of the assessment tools to be used for the Executive Director with some alterations that Commissioner DiCola and Executive Director Schwartz will complete. Passed by a voice vote.
Commissioner Kahnweiler moved to adjourn the Regular Board meeting at 9:40 p.m., seconded by Commissioner Dicola and passed by a voice vote.
